Project Coordinator - Eyes on Russia

About CIR

CIR is an independent, non-profit social enterprise dedicated to countering disinformation, exposing human rights abuses, and combating online behaviour harmful to women and minorities. We achieve these goals through research, digital investigations, strategic communications, building the capacity of local partners, and supporting media to amplify the impact of our work.

Whilst CIR working language is English our staff are based across Europe, the UK and other countries reflecting the diversity of our workforce and our commitment to international collaboration.

Role details:

Contract Type: Contractor

Contract length: 1 year with the possibility of an extension

Hours needed for this role: Full time only

Location: Kyiv, Ukraine

Role’s responsibilities

As a Project Coordinator, you will be assisting, alongside the Project Director and Manager, in the administrative management of the project helping to meet deadlines, increase efficiencies, and ensure donor compliance.

Project Coordination (70%)

• Assist the project manager in the development of project management documents, such as budgets, schedules, and project plans.
• Manage the project’s group calendar and develop procedures to organize team meetings and movements.
• Help the project director and project manager to monitor project progress and team members’ performance and provide updates to stakeholders.
• Generate spending reports and budget forecasts.
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
• Manage the project’s online storage system and communication channels.

 General Administrative Support (20%)

• Track project members’ timesheets, expenses, and recharge rate across the organization.
• Assist in planning travel, including flight bookings, hotel reservations, and train ticket purchases.
• Work with team members to ensure timely and correct submission of timesheets on a monthly basis.
• Assist with Ukrainian-English translation where needed.

Liaison and Events (10%)

• Assist CIR staff in Ukraine during team trips, including managing relationships with suppliers and vendors in Ukraine.
• Serve as point of contact for the project to all Ukraine-based suppliers and vendors.
• Help manage with set up of workshops, conferences, and other related events.
• Offer organizational support for skills-sharing workshops for NGO partners and project participants.

Requirements

Required qualifications and skills

• At least 1 year of experience in project planning and management and working with development partners, government agencies, including experience engaging and managing consultants and managing small budgets.
• Knowledge of and related to the humanitarian response to the Russian invasion of Ukraine.
• Experience in working with multi-stakeholders
• Experience planning workshops and events, organizing logistics
• Knowledge/experience of travel bookings and organization. and shipment
• Excellent writing skills
• Fluency of English language is required.

Non essential valued experience

• Experience in international relations, open-source investigations and intelligence work.
• Advanced knowledge of excel and database management.
• Experience in copywriting and editing.
• Proficient management of Power Point or other presentation software (e.g. Canva).

Educational Qualifications:

Desirable: Bachelor’s degree in international relations, Intelligence studies, Computer Science or related discipline.

Essential: Certificate, Diploma or equivalent in financial/project management or other relevant disciplines in administration and programme management.

Working Arrangements:

This is a full-time role which will be based in Kyiv but can be worked flexibly from home. The tasking is expected to be entirely remotely based, although some in-person events with international travel are planned which the role holder would be expected to attend.

Recruitment Process

To apply, please submit a 1-page covering letter along with your CV in your application. Shortlisted candidates will be invited to interview, which can be conducted remotely unless specified otherwise. CIR encourages applicants from under-represented communities.

CIR is an equal opportunities employer. If you require adjustments or additional support to complete this process, please let us know in your application.